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Administrative Information System Project (AIS)
     
     
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News and Events
 

AIS-eVA Project Calendar
See the calendar (AIS Project Meeting Schedule.pdf)

System Wide College Kick-Off Meeting

See the flyer (VCCS AIS-eVA Kickoff.pdf)

See the Meeting Presentation.ppt

eVA-AIS Integration Documents
eVA Workflow Recommendation Document
PO_Integration_Only_Original_REQ_PO_Ver.1
REQ_PO_Integration_Original_REQ_PO_Ver. 1

College Regional Meetings

October 21,        2008 at NRCC  10:00AM - 4:15PM

October 28,        2008 at PVCC  10:00AM - 4:15PM

October 29,        2008 at TNCC   10:00AM - 4:15PM


College Process Design Review Meetings

AIS-eVA Vendor Integration Demo - WEBEX - October 16, 2008, 10:30 AM to 12:00 PM.
 

For instructions on how to join this WEBEX meeting, please click  here.

College Workgroup Meeting
October 7,          2008     2:00 - 5:00 pm WEBEX 
October 14,        2008     2:00 - 5:00 pm WEBEX 
October 21,        2008     2:00 - 5:00 pm WEBEX

Project Management Team Meeting
October 16,        2008      9:30  - 11:30 am
October 30,        2008      9:30  - 11:30 am
November 13,     2008      9:30  - 11:30 am

Project Steering Committee Meeting

October 13,        2008      2:30 - 4:00 pm

November 10,     2008      2:30 - 4:00 pm
December 8,      2008      2:30 - 4:00 pm
 

 Crystal Report Install Procedure

 

Installing Crystal Reports 9 Client Procedure FBM092 Report is now available

Project Schedule Highlights
College Coordinators
 

Secured Project Files  

Project Steering/Mgmt. Team.................

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Project Workgroups ................................

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AIS User Community ...............................

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Project Workgroups and Contact Lists

AIS eVA Integration Project Member List

 

Steering Committee

 

Project Management Office

 

Technical Workgroup

 

College Prototype Workgroup

 
     eVA College Representatives
 
AIS Phase I & II Project Workgroups
     PCard Administrator
     Asset Management
     Reports Subgroup Participants
     College Implementation Coordinators

AIS Phase I & II

Successful Phase I Go-Live - July 1, 2007
Successful Go-Live Phase II

  • P-Card  for Pilot Colleges - January 11, 2008

  • Asset Management - February 9, 2008

  • Query Instance Go-Live - February 9, 2008

  • P-Card for Non-Pilot Colleges -  February 15, 2008

  • Additional Reports/Queries and Responsibility Reporting - On-Going


Mission Statement & Objectives

The Virginia Community College System (VCCS) is replacing the FRS legacy software with the implementation of an Administrative Information System (AIS) for finance will include re-engineering of business processes (both automated and manual) and development and implementation of interfaces to VCCS and Commonwealth of Virginia systems with the objective of improving service delivery to our customers—the VCCS students, faculty and staff.     

·          Enhanced interoperability with other VCCS internal and external application systems.

·          Provide additional benefits from information sharing, elimination of redundant data entry, and business process improvement.

·          Implement software to effectively process mission critical administrative functions within the VCCS System Office and the 23 colleges of the VCCS.